Job Description

Internship Clinical Trial Coordinator

• Permanent full-time role with competitive remuneration and benefits
• Location: Sydney, Australia, Macquarie Park
• Career growth: Expand your expertise in a growing, successful industry
• Professional development: Gain valuable experience in a dynamic, evolving role
• Environment: Work with a supportive, collaborative team
• To be successful in this role: your knowledge, passion, and enthusiasm on clinical research and trial is key

We are looking for a full time Intern to support our company’s Global Clinical Trial team in performing selected routine activities that will result in good internal customer outcome.

You will be coached, and mentored by our qualified, experienced, and professional clinical trial team in Australia and New Zealand

What You Will Do

Responsibilities include, however not limited to:

Trial and site administration and management:

• Track (e.g. essential documents) and report (e.g. Safety Reports)
• Ensure collation and distribution of study tools and documents
• Update clinical trial databases (CTMS) and trackers
• Clinical supply & non-clinical supply management, in collaboration with other country roles
• Manage Labeling requirements and coordinate/sign translation change request, in
• collaboration with other country roles (if applicable)

Document and data management:

• Prepare documents and correspondence
• Collate, distribute/ship, and archive clinical documents, e.g. eTMF
• Assist with eTMF reconciliation
• Execute eTMF Quality Control Plan
• Update manuals/documents (e.g., patient diaries, instructions)
• Document proper destruction of clinical supplies.
• Prepare Investigator trial file binders
• Obtain translations of documents

Regulatory & Site Start-Up responsibilities:

Collaborate with other country roles to:

• In a timely manner, provide to and collect from investigators forms/lists for site
• evaluation/validation, site start-up and submissions
• Obtain, track and update study insurance certificates
• Support preparation of submission package for IRB/ERC and support regulatory agencies
• submissions.
• Publish study results for GCTO and RA where required per local legislation

Budgeting, Agreement and Payments:

• Develop, negotiate, approve and maintain contracts (e.g. CTRAs)
• Track and report contract negotiations
• Update and maintain contract templates (in cooperation with Legal Department)
• Calculate and execute payments (to investigators, vendors, grants)
• Ensure adherence to financial and compliance procedures
• Monitor and track adherence and disclosures
• Maintain tracking tools
• Obtain and process FCPA documentation in a timely manner

Meeting Attendance & Planning:

• Organise meetings (create & track study memos/letters/protocols)
• Support local investigator meetings (invitations, prepare materials, select venue, support vendor where applicable)

What You Must have

• Strong communication and interpersonal skills
• Strong attention to detail and good analytical skills
• MS Office skills (MS Excel, MS Word, MS PowerPoint etc)
• Knowledge of SAP based system, Power BI or other visualization tools

Qualification & Experience:

• Completed job training (office management, administration, finance, life sciences, engineering, project management, health care preferred) and/or Bachelor’s Degree

What You Can Expect

• Work autonomously whilst being supported, encouraged and being part of a trusted Global leading pharmaceutical organisation
• Exposure to upskill and develop in your role
• Flexibility and opening doors to other opportunities and skillsets
• Joining a collaborative team of likeminded individuals

We are proud to be a company that embraces the value of bringing diverse, talented, and committed people together. The fastest way to breakthrough innovation is when diverse ideas come together in an inclusive environment. We encourage our colleagues to respectfully challenge one another’s thinking and approach problems collectively. We are an equal opportunity employer, committed to fostering an inclusive and diverse workplace.

#LI-DNI

Current Employees apply HERE

Current Contingent Workers apply HERE

Search Firm Representatives Please Read Carefully
Merck & Co., Inc., Rahway, NJ, USA, also known as Merck Sharp & Dohme LLC, Rahway, NJ, USA, does not accept unsolicited assistance from search firms for employment opportunities. All CVs / resumes submitted by search firms to any employee at our company without a valid written search agreement in place for this position will be deemed the sole property of our company. No fee will be paid in the event a candidate is hired by our company as a result of an agency referral where no pre-existing agreement is in place. Where agency agreements are in place, introductions are position specific. Please, no phone calls or emails.

Employee Status:

Regular

Relocation:

VISA Sponsorship:

Travel Requirements:

Flexible Work Arrangements:

Not Applicable

Shift:

Valid Driving License:

Hazardous Material(s):

Required Skills:

Clinical Information Systems, Database Management, Data Entry, Document Management, Email Management, Event Planning, Life Science, Management Process, Office Management, Payment Handling, Purchase Order Management, Researching, SAP Systems, Supply Management, Travel Coordination, Vendor Management

Preferred Skills:

Job Posting End Date:

08/18/2025

*A job posting is effective until 11:59:59PM on the day BEFORE the listed job posting end date. Please ensure you apply to a job posting no later than the day BEFORE the job posting end date.