Job Description

Global Meeting Compliance & Disclosure

Associate Specialist, Meeting Compliance & Disclosure

Objectives of this Role

Our company's Business Services Centers (BSC), located across three regions (Americas, Europe, and Asia), are responsible for the timely and efficient delivery of standardized, global financial processes. The BSCs will be responsible for the execution and delivery of a broad range of financial services and processes across our company's business divisions and markets.

The Global Meeting Compliance & Disclosure Associate Specialist is responsible for supporting the global meeting and congress process including meeting compliance audit that are in line with all company’s policies and guidelines related to meetings and congresses. This role reports under the Cards, Meeting & Expense function, reporting to the Global Meeting Compliance & Disclosure Manager who is part of the Business Process Excellence Area of Practice under the Global Business Solutions.

Job Description and Responsibilities

Primary responsibilities for this role include, but are not limited to, the following:

• Assist in supporting meeting compliance audits for these categories:

1. Meeting Execution,

2. ITOV (Transfer of Value) Accuracy,

3. Post Meeting Compliance and

4. Meeting Closure.

• Work closely with business units / markets departments, Travel, Meetings, Card & Fleet (TMC&F) Regional leads and Process Excellence in support of the global meeting and congress audit process

• Assist in communicating compliance audit results to the business units and Meeting Planning Agency (MPA).

• Maintain and continuously update process documentation (Standard Operating Procedures); understand global congress-related SOPs and relevant policies

• Respond to inquiries and provide timely support to internal clients and stakeholders.

• Demonstrate professionalism, meticulousness and attention to detail in dealing with colleagues, internal clients and suppliers

• Support management in continuous process improvement initiatives, including participation in lean projects and maintaining system integrity.

• Any other duties that are within the scope, spirit or purpose of the role or as reasonably requested

• Effectively manage and prioritize workload efficiently and accurately

• Timely resolve customer queries while maintaining a positive customer service culture

Qualifications

Education:

· Bachelor’s Degree in Business Administration, Science, Economy, Accounting, Finance, or any other related disciplines.

Skills Required:

· Minimum of 1-2 years of work experience in basic accounting or accounts payable or finance or business administration. Fresh graduate is acceptable.

· Beginner to Intermediate MS skills (Excel, Power Apps, Power BI, PowerPoint, SharePoint)

· Language requirements: Able to speak, read & write in

o English and/or Mandarin

· Effective communication (internal & externally) skills both written and spoken in English

o Japanese/Korean language as advantage (able to speak, read & write)

• Added advantage with skills: Lean Six Sigma, Marco, Power BI, Automation UI path

• Strongly detail oriented and process improvement orientation

• Basic understanding and practical knowledge of processes in finance

• Ability to work independently and collaboratively within a geographically disbursed team in a fast-paced and high-volume environment with emphasis on accuracy and timeliness

• Strong communication, interpersonal, and organization skills required

• Positive and proactive attitude, can-do mindset, problem solving and analytical skills

Preferred:

· Experience with SAP (Employee Expense Management, Shopping/Purchase Order, and Payment Portal Requests), Veeva, CVENT, Appian, Service Now.

· Experience working in a Big 4 or similar compliance and audit environment preferred.

· Ability to navigate through change or uncertainty.

· Results oriented, sense of urgency, knows how to prioritize, ability to communicate and to create rapport with stakeholders, effective communication.

· Have a broad knowledge and understanding of most meeting types, be familiar with congresses/conventions, travel, and payments and be up to date on internal procedures, guidelines and policies within our company

· Experience in a global environment setup

Required Skills:

Accountability, Accountability, Accounting, Adaptability, Business Support, Communication, Communications Support, Credit Management, Customer Queries, Customer Technical Support, Financial Accounting Controls, Financial Operations, Human Resources (HR) Shared Services Advisory, Integrity Management, Invoice Processing, IT Infrastructure Support, Korean Language, Lean Management, Lean Six Sigma (LSS), Meeting Management, Microsoft Power Business Intelligence (BI), Payment Handling, Preparation of Financial Reports, Process Improvements, Productivity Improvements {+ 5 more}

Preferred Skills:

Current Employees apply HERE

Current Contingent Workers apply HERE

Search Firm Representatives Please Read Carefully
Merck & Co., Inc., Rahway, NJ, USA, also known as Merck Sharp & Dohme LLC, Rahway, NJ, USA, does not accept unsolicited assistance from search firms for employment opportunities. All CVs / resumes submitted by search firms to any employee at our company without a valid written search agreement in place for this position will be deemed the sole property of our company. No fee will be paid in the event a candidate is hired by our company as a result of an agency referral where no pre-existing agreement is in place. Where agency agreements are in place, introductions are position specific. Please, no phone calls or emails.

Employee Status:

Regular

Relocation:

VISA Sponsorship:

Travel Requirements:

Flexible Work Arrangements:

Hybrid

Shift:

Valid Driving License:

Hazardous Material(s):

Job Posting End Date:

11/4/2025

*A job posting is effective until 11:59:59PM on the day BEFORE the listed job posting end date. Please ensure you apply to a job posting no later than the day BEFORE the job posting end date.