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Vertex Ventures HC
Vertex Ventures HC
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companies
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Jobs

Office Manager

Spyglass Pharma

Spyglass Pharma

Operations
Aliso Viejo, CA, USA
Posted on Thursday, May 2, 2024

About SpyGlass Pharma:

SpyGlass Pharma is a privately held, VC-funded start-up developing ophthalmic therapeutics for cataract/lens replacement, glaucoma treatment and other chronic ophthalmic diseases.

Founded by veteran, successful entrepreneurs, our team includes engineers, scientists, and clinicians with deep roots in pharmaceuticals, drug delivery and medical devices. Our founders’ experience developing new devices, from inception to clinical application, spans 30+ years, 100 patents, and multiple products in clinical use worldwide.

Our commitment to actively improving patients’ quality of life drives the company to innovate and succeed. Learn more at www.spyglasspharma.com

Summary:

We are seeking an experienced Office Manager who will act as a key support figure for our leadership team while managing day-to-day office operations. Reporting directly to the Vice President of Human Resources, this role requires exceptional organizational skills, a proactive mindset, and the ability to handle a wide range of responsibilities effectively.

Essential Duties & Responsibilities:

  • Manage office facilities, including maintenance, supplies, and equipment procurement.
  • Coordinate office logistics, such as meetings, appointments, and travel arrangements.
  • Provide executive assistance to the leadership team, including scheduling meetings, managing calendars, and handling correspondence.
  • Assist in preparing and editing presentations, reports, and documents using Microsoft PowerPoint and other software tools.
  • Coordinate travel arrangements, expenses, and logistics for executives and visitors.
  • Manage office facilities, including supplies procurement, maintenance, and vendor relationships.
  • Serve as a point of contact for internal and external stakeholders, handling inquiries and communications with professionalism and discretion.
  • Assist in onboarding new employees and organizing employee events.
  • Maintain confidentiality and handle sensitive information with utmost care.
  • Collaborate with cross-functional teams to ensure seamless office operations and support various projects as required.

Qualifications Required For Position:

  • Bachelor's degree in business administration, office management, or related field preferred.
  • Proven experience as an executive assistant or office manager with a focus on supporting senior leadership.
  • Proficiency in Microsoft Office Suite, particularly PowerPoint, with strong presentation design skills.
  • Excellent organizational, multitasking, and time management abilities.
  • Strong communication and interpersonal skills with a professional demeanor.
  • Ability to work independently, prioritize tasks, and adapt to changing priorities in a fast-paced environment.

SpyGlass Pharma is an Equal Opportunity Employer and participates in E-Verify. SpyGlass Pharma takes pride in maintaining a diverse environment and our policies are not to discriminate in recruitment, hiring, training, promotion or other employment practices for reasons of race, color, religion, gender, national origin, age, sexual orientation, gender identity, marital or veteran status, disability, or any other legally protected status.

SpyGlass Pharma is also committed to working with and providing reasonable accommodation to individuals with disabilities. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application process, or in order to perform the essential functions of a position, please send an email to jobs@spyglasspharma.com and let us know the nature of your request and your contact information.